OPERATIONAL OVERVIEW AND GUIDELINE FOR THE

BOARD OF DIRECTORS

I    RESPONSIBILITIES OF THE BOARD OF DIRECTORS

A    As elected residents of 'Association' , the Board has the duties of prudent guidance of the Association through the authority of the CC&Rs and the Bylaws.

 

B    The Board shall elect from members a President, Vice-President and Secretary-Treasurer to serve without compensation for one year. The election shall be held in June following the Board election in May of each year.

 

C   The Board shall retain a professional Association Management firm who shall be responsible for the general management of 'Association'. The Board shall negotiate terms and compensation for their services. The firm shall provide personnel, offices and the expertise necessary for Association non-profit property management.

The employment contract and conditions shall be set out in writing and approved by the majority of the Board of Directors. The firm shall provide accounting and collection services, file necessary tax and Association filings, direct the employment of all necessary services and professional assistance to operate

D.   The Board understands their duties as 'collective' with attention to the Bylaws and CC&Rs. The Management firm shall receive all requests, complaints, suggestions and matters concerning the Association's operations. The Officers and Board shall recognize the collective responsibility of the Board and the authority of the Management firm in day-to-day operation matters. The homeowner residents are requested to contact the management company directly for these day to day services. Any and all requests or matters shall be placed on the next agenda for Board review and action.

E.   The Officers and Board have three separate responsibilities to the homeowners:

1. Ongoing attention to the proper management of and general in scope and nature.

2. Develop an environment in the neighborhood of residents of pride, beauty and property value enhancement.

3. Encourage harmonious and cordial relationships of neighbors and homeowners

 

II COMMUNICATION

    1. Communicate with homeowners through media, newsletter, bulletins, meetings or personal contacts as to the conditions, rules and regulations set out in the CC&Rs and Bylaws. Develop a 'Neighborhood News' periodically published to provide information of general interest.
    2. Support the management firm in any disagreements or disputes that may arise between the Association and the residents and/or directly between or among residents. If possible, adjust any misunderstandings or disputes that may effect the homeowners/residents.
    3. As necessary as a 'special activity', the Board may select volunteer homeowner members to serve on temporary committees. These could be, as example (based on need):

Building and grounds of the Association
Social requests and activities
Major construction, contracts or legal activities
Block Watch Program

  1. The Board might consider an agenda for short and long range goals for
    the benefit of the Association With realistic ambitions.

 

III. OFFICERS
    1. The President shall be elected by the Board of Directors. The President shall chair all Board meetings and Association Membership meetings. He shall sign all necessary documents as they are required to represent the Association. He shall have a liaison with the management firm and call all meetings of the Board and the Association membership. He shall serve for a one-year term and may succeed himself.
    2. The Vice-President shall assume the duties of the President in his absence and shall chair all meetings.
    3. The Secretary/Treasurer shall report on the financial transactions of the Association in consort with the management firm.